Well. I ran social media, did tech support/moderation, was on panels, and attended panels all this past weekend.
It was definitely a bit much.
I still had my day-job, but after I signed off, my evening was all the last minute prep.
A donation for advertising gave me the go-ahead for some facebook ads on Thursday night. So, I tossed half the money at boosting the ‘Where to find Virtual Balticon’ post, and half at a short slide show, inviting people to the event. We got several thousand views, and a couple hundred engagements — including 5 or 6 people accusing us of spamming them (and my ‘Sorry. fb algorithms are unpredictable’ response led to the complainers accusing me of being a bot. But seriously, if they weren’t going to reply to each other’s ‘spam’ accusation comments, how was I supposed to know they were reading ANY of the comments. I didn’t see a reason to reword my answer to the same exact complaint if they didn’t see fit to reword the complaint).
Then again, we still had plenty of people — many regular Balticon members — that said they didn’t hear about it until half-way through — or after it was all done. Somehow my own mother, despite listening to me ramble about this con on numerous occasions, missed that it was going to be free. *facepalm*
Social media only works so well — and you can only communicate to the people who are on and looking.
Before bed on Thursday, I also scheduled hourly reminders of each panel with links to register. I finished about 4am, after 3 tag-ups with different team members after 11pm.
Friday morning was helping people log on, and making the moderation schedule (tech had said they would do it, but several emergencies meant they ran out of time).
I’ve never seen Opening Ceremonies before, but when I watched it, I got that ‘It’s Go Time’ feeling, just like I do at a physical con. Only alone. And in silence in my own house. It was very surreal.
I wanted to see all the panels like I normally do, but couldn’t stop myself from making sure everything was still running smoothly on Discord. And helping people sort out how to log-on and talking them through any technical issues.
I have some partial notes from… wow! 11 of the 13 panels/presentations I hit. I didn’t think I did that well.
At first, I tried to get the screenshots from all the techs and post them during the first 10 minutes of the next hour… It only took me 2 hours to give up on that level of perfectionism.
With panels only running until 10pm, I decided I’d just wait until AFTER the last panel of the day, and batch process them. Sure, it wasn’t quite as lively for the social media feed, but they were already getting the hourly schedule. There’s trying to make things convenient for people, and then there’s flooding them.
On Friday, I only hit one panel that I tried to take notes on: the 6pm Writing For Themed Anthologies. The other two, Bad Book Covers and This Kaiju Life LIVE were presentations — or performances — I could just enjoy. Plus? They were after dinner, so the tech support had slowed down by then.
After the final panel, I hit a Discord party or two, hanging out and chatting with con attendees, just like hitting a room party at a con. Only, you had to bring your own drink and snacks. While there, I prepped and posted all the screenshot images, and headed off to bed by 3am.
I woke and caught up on the Discord threads and social media before logging onto the 10am You Can’t Shop at Target in Middle Earth only a few minutes late. Next up, I got to hear Nick Martell and Keith DeCandido read some excerpts from their work while eating a bagel. Nick introduced us to his world and characters, and Keith ripped out our hearts.
I was doing tech support, but got to hear most of the noon, Tips for Writing Combat. Then, an hour solo-tasking, and checking all the social media locations to see who needed help. 2pm was storytime with Kingdom of Warrior Women: The Dahomey Kingdom and its Amazons.
I’d considered a few of the 3 and 4 o’clock panels, but ended up just doing Discord and then prepping for my 1st panel at my home convention, and second panel EVER: Dealing With Literary Rejection. We had people who gave rejections, people who received rejections, and people who did both. I had the joy of having the agent I’d gotten my first rejection letter from (via his assistant) on the panel (Joshua Bilmes of Jabberwocky). I did my best to come across as intelligent and well-spoken, and hope I was at least a little entertaining.
After a good hour in the Discord After Panel Discussions room, with some lively chatter, I sat in on Science Fiction Has Always Been Political with some excellent discussion and great examples, and Making Painful Edits. I finished my day listening to some pulpy adventures with Daniel Kimmel and Michael Ventrella.
I took a quiet evening walk around the block, just to move. My back had started tingling, like it was going numb. NOT a sensation I’d felt before. I might should see my chiropractor again…
Then, I visited the tech crew zoom party. While, of course, prepping the screenshot posts and working on outlining my questions for the panel I was going to be on in the morning. Finally, I swung through through the New Media party, just long enough to say goodnight. At half-past-three am. Again.
No way to sleep in on Sunday — I was starting off my day with two panels. Sure, 10am sounds perfectly reasonable to most people, but that’s about when I show up to my dayjob, and I don’t usually care if my hair’s dry from the shower or my face is made up before I roll into the office or up to my work-from-home desk. No, I do not own a hair-dryer.
But, I made it, showered and made-up in time for the 9:30am pre-panel check-in. Well, maybe it was 9:32am, but still.
Beta-reading propositions, What Are You In For? By this panel, I started to feel a little more solid with my speaking skills, (although, I think I used the same interjection a couple times.) We’ll see if I’m brave enough to watch it when it rolls out. Then, the after-panel discussion and a quick moderator meeting, before the 11:30 am call for my third and final panel of the weekend.
This time? I was moderating. I toasted another bagel, (cinnamon raisin with plain cream cheese for those of you who are curious), then looked frantically for where I’d put that outline. By the time we had most of the line-up, I followed procedure from what my other moderators had done for me. I asked if the other panelists wanted to hear my questions in advance, read them out, and then asked if they had anything to add. Nothing.
What’s This About A Social Media Presence. I had some solid panelists, including the very chatty Tee Morris who literally wrote the books on social media. Luckily, he knew he had a tendency to chat and smoothly finished his sentence and ceded the floor after each gentle “thank you,” from me. We had a moment of veering into politics (losing one attendee loudly from that, on the chat), but for the most part, it went very smoothly.
In the Discord After-Panel Discussion, Tee complimented my moderation and I admitted it was my first time. Polite or not, I was glad to hear the rest of the panelists thought it had gone well.
I drifted in and out of the Dinosaurs: The Update presentation, then tuned in for most of Momentum for writers and How to Self-Edit That Lousy First Draft.
By the end of that panel? I was FRIED. I wanted to see more. I wanted to support friends and see them chat. But I was DEAD.
Plus? As I reminded myself, I could always rewatch the panels once they went up on Youtube.
So, I swung by the virtual con suite, got myself some hotdogs, and chatted with my dad and another con-goer about guitars until I had food in me. For those who don’t know, my dad usually hangs out in the con suite, and that’s where you go to find snacks and random conversations. That hang out was one of the most-like-a-physical-con aspects all weekend.
And then I NAPPED. For nearly two hours.
I realized when I woke up that I’d never made a special announcement for the film festival, which had gotten its schedule finalized rather late. And that the festival had already started, so it was too late. So, all I could do was announce the Monday 1pm rerun. I’m Sorry Short Film Festival Lovers! I dropped the ball.
But, I made it up in time for most of Choosing Your Perspective and then, because it would NOT be recorded, made sure to take a lot of notes at, Body Disposal – A Primer for Writers. Unfortunately, this presenter has had her presentation stolen, wholesale, 3 times, so I will NOT be sharing these notes publically online.
I did not realize when I went in, that the Body Disposal panel was 2 hours long. And because it was the last presentation of the night, they let it run over and run over it did. I wanted to hit 3 of the zoom parties (closer in feel than I would have expected to the standard room party), but by the time I hopped out of the second one, the third had just gone to bed. At quarter to four in the morning. Again. Whoops!
I slept til 10:45 am when my alarm went off. I caught up with my alerts, got dressed, and then my alarm went off. That’s when I realized the first alarm was my weekly “don’t forget to sync your fitbit alarm.” Oh well, it’s not like it had woken me up that much early.
At 11:30am, I was hosting my one-and-only zoom session for bluestonearcher’s Reference Like an Artist. He’d been running training for the techs and the panelists for the last two weeks, helping me with documentation and things, so it was fun to run, and I wanted to do it right with my trainer watching. But! I flubbed giving him Any Time Warnings At All. So, he was halfway through a sketch when I messaged, “Um, here’s is your 10, 5, and 1 minute warning.” We managed to wrap with 90 seconds to hand-off the stream so the next panel could go to twitch. WAY too close. Sorry!
I listened in some on Novel, Novella, or Short Story right when that wrapped, getting a scattering of notes. Then, I prepped and listened in on the final panel of the con, Improving Balticon. I logged on in case people had Social Media questions, but no one did.
With the text-only format forcing people to formulate their questions before we got to them, we managed to get through 170ish questions in under 2 hours.
I know many people hated the lack of video/audio from panel attendees, but others LOVED the ability to chat without interrupting the panel. Especially for “what was the name of that book”, but also any side comments. Plus, a lot of people’s bandwidth starts to choke when streaming more than 6 or 8 videos.
During the Improving Balticon panel, I posted the rest of the screenshots our techs had gotten me. On average, 1 an hour. I wanted to be sure the con had faces, not just technology.
And just like that? The con was over. The Discord quieted to a dull roar, I threw together a “Thank You” image to post, and I ordered some Thai for dinner.
I never made it to our Second Life portion — never even installed it on my laptop. Discord was enough of a resource hog.
Virtual Balticon was a massive undertaking, achieved in under 2 months of work. Massive kudos go out to the staff that pulled it together, the panelists/guests who went through all of our training and provided the content, and the fans — without whom, we’d be talking to empty rooms.